donor confidentiality & privacy policy
Gryphon Place respects the privacy of its donors and prospective donors. This Donor Privacy and Confidentiality Policy provides transparency to our practices, policies and procedures for the collection, use, and protection of information that is provided to Gryphon Place.
Confidentiality of Donor Records
Donor information is handled with respect and confidentiality. Gryphon Place employees and volunteers are not permitted to use this information for any purpose other than to carry out the services they are performing for the benefit of Gryphon Place. Gryphon Place will not sell, share, or trade personal information to third parties, unless we have your permission or are required by law. “Personal information” is defined as information that can identify a specific individual and does not include publicly available information such as addresses and telephone numbers published in public sources.
Publication of Donor Names
We may identify you by name as a donor in our annual report and other public documents. The exact amount of donors’ gifts will not be published without permission of the donor, though it may include the donor’s name in a listing by general dollar amount ranges (e.g., Donations $5,000-$10,000). You may choose to have gifts listed in public as “anonymous” by contacting us in writing at marketing@gryphon.org or by marking “anonymous” at the time of your donation. You must request removal if you do not want your name to potentially appear in public as a supporter, and in limited circumstances we may need to disclose your name if required by law.
Anonymous Gifts
Donors’ requests for a gift to be treated as anonymous will be honored outside of our own internal records.
Memorial Gifts
Donor names of memorial gifts may be released to the next of kin or individual(s) designated by the immediate family, unless otherwise specified by the donor. Gift amounts are not be disclosed without expresses donor consent.
Types of Information Collected
Gryphon Place collects and maintains the following types of donor information:
-
Contact information, including name, organization/company, title, address, phone numbers, fax numbers, email addresses
-
Donation information, including amounts donated, date(s) of donation(s), method, and other information provided
-
Information on events and/or workshops attended, publications received, and volunteer information
-
Payment information is used only to process donations and is not stored by Gryphon Place
-
Donor requests, comments, and suggestions
Our third-party fundraising platform services, Paypal and Donor Perfect, may collect additional information about donors including birth date, billing address, financial information, education information, employment information, age, race, gender, gender identity, sexual orientation, and any other information that you provide to us while making a donation or is necessary to complete the donation.
For more information about PayPal’s privacy practices, see their privacy policy at https://www.paypal.com/us/legalhub/privacy-full.
For more information about Donor Perfect’s privacy practices, see their privacy policy at https://www.donorperfect.com/company/privacy-policy/.
How We Use This Information
We use information obtained from donors to maintain records of donations and donors, for IRS purposes, to analyze overall giving patterns for accurate budget projections, to develop strategies, to issue donation acknowledgements and tax receipts, and to stay in contact with donors on future plans, events, and programs.
Our contractors of service providers sometimes have limited access to donor-related information while providing products or services related to gift processing and mailings. Access is limited to the information reasonably necessary for the contractor to perform its limited function.
Removing You Name from Our Contact List
Donors may be asked to be removed from our mail, email, or phone list at any time by emailing marketing@gryphon.org. If you determine that your information in our database is inaccurate or has changes, you can modify your personal information by email marketing@gryphon.org.
​​